IUPUI University
Library
Last Revision: November 2001
ARTICLE I NAME AND PURPOSE
Section A The official name of this body shall be the IUPUI
University Library Faculty Organization, hereafter
referred to as the ULFO. The libraries of the ULFO
are: University Library, the Herron School of Art
Library, and the IUPU Columbus Library.
Section B The purpose of the ULFO shall be:
--to provide and operational framework for the democratic
discussion and review of professional policies, standards,
and procedures.
--to provide a mechanism and structure for determining
fulfilling responsibilities charged to the body.
ARTICLE II MEMBERSHIP
Section A The ULFO shall be composed of all appointed librarians
from the ULFO libraries.
Section B The Dean of the IUPUI University Library
shall be a non-voting member.
Section C All other ULFO members shall have the right to vote and
the right to hold office.
ARTICLE III OFFICERS
Section A The officers of the ULFO shall consist of a Chairperson
and a Secretary.
Section B It shall be the duty of the Chairperson primarily to call
and chair the meetings, to conduct the affairs of the ULFO
and to appoint committees. These and additional duties
are to be found in the latest revision of the document
entitled “Duties of the Chair.”
Section C It shall be the duty of the Secretary to act as Chairperson
In the absence of the Chairperson and to appoint an
acting Secretary. In the case of permanent absence or
disability of the Chairperson, the Secretary will
succeed to this office. A special election will then
be held to elect a new Secretary.
Section D It shall be the duty of the Secretary to keep minutes,
to take care of all necessary correspondence, to keep
archival copies of all documents, and to tally the
votes on policy/procedural questions. These and
additional duties are to be found in the latest revision
of the document entitled “Duties of the Secretary.”
ARTICLE IV MEETINGS
Section A The ULFO shall schedule six (6) meetings a year.
Meetings will also be held when deemed necessary
by the Chairperson or when requested by any ULFO
member.
Section B All ULFO members shall be notified, in advance, by
the Secretary, of the purpose, time, and place of all
meetings.
Section C Ten (10) members assembled shall constitute a quorum.
Section D Any question voted on during a meeting shall be voted
on by a show of hands or, if requested, by ballot and
shall be carried by a simple majority of those voting.
Section E Any question voted on outside a meeting shall be voted
on by paper ballot mailed in a signed envelope or by
electronic mail ballot. Ballots for policy/procedural
questions shall be sent to the Secretary. Ballots for
nomination or for election shall be sent to the Chair of
the Nominating Committee or to that Chair’s designee.
All such questions shall be carried by a simple majority
of those voting.
Section F Upon completion of the voting process, ballots shall be
destroyed. All reasonable efforts, within the constraints
of present technology, will be made to maintain the
secrecy of a vote of a member who chooses to use an
electronic mail ballot.
ARTICLE V ELECTIONS
Section A An election of offices shall be held annually. The Chair
of the Nominating Committee or that Chair’s designee
will put out a call for nominations on or about April 1.
Nominations are to be made by April 20 and a vote will
follow via electronic mail or paper mail ballot by May 1,
per Article IV, Sections E and F. The new officers will be
announced at the May meeting.
Section B Newly elected officers shall assume their duties on July 1.
ARTICLE VI REPRESENTATIVES TO OTHER BODIES
Section A The ULFO representatives to other bodies or committees
shall be elected by the ULFO in accordance with
procedures adopted by the Bylaws of the governing
body to which the individual is to be elected.
Section B In the absence of procedures of the governing body,
the Nominating Committee shall prepare a slate of
candidates for each position, to be voted by secret
ballot. The candidate receiving the second highest
number of votes shall be the alternate. In the event of
a tie, the Nominating Committee shall conduct a
runoff election by secret ballot.
Section C Upon completion of the election process, ballots shall
be destroyed. All reasonable efforts, within the constraints
of present technology, will be made to maintain the
secrecy of a vote of a member who chooses to use an
electronic mail ballot.
ARTICLE VII COMMITTEES
Section A Standing committees shall be appointed by the
Chairperson. The Chairperson shall be an ex-officio
member of all committees except the Primary Peer
Review, Promotion/Tenure Committee.
Section B The Nominating Committee shall be composed of
three members appointed by the Chairperson.
Section C The Bylaws Committee shall be composed of three
members appointed by the Chairperson. Preferably,
at least one member of the Bylaws Committee shall
have served on the committee during the preceding
year. It shall be the duty of the Bylaws Committee
to receive or originate amendments to the Bylaws in
accordance with Article IX, and following procedures
defined in “IUPUI University Library Bylaws
Committee Procedures.”
Section D The Primary Peer Review, Promotion/Tenure
Committee shall be composed of six members as
defined in the latest revision of the document entitled
“IUPUI University Library Faculty Organization
Primary Peer Review, Promotion/Tenure Committee:
Organization and Procedures for the Committee.”
Section E The Professional Development/Research/Service Leave
Committee shall be composed of three members and one
one member will be a carry-over from the previous
receive and evaluate applications for IUPUI University
Library Professional Development/Research/Service
Leaves
and make recommendations to the Dean of
the IUPUI University Library
following the procedures defined in the document entitled “IUPUI University
Library Procedures for a Professional Development/
Research/Service Leave Program.”
Section F Ad hoc committees shall be appointed by the Chairperson
as necessary.
ARTICLE VIII PARLIAMENTARY AUTHORITY
Section A Meetings
shall be conducted in accordance with Robert’s
Rule of Order, latest edition.
ARTICLE IX AMENDMENTS
Section A Proposal for amending the Bylaws may originate with
any member of the ULFO. They shall be submitted to
the Bylaws Committee, who shall distribute them to
all ULFO members via electronic mail and have them
placed on the written agenda for the next ULFO meeting.
Section B A proposed amendment may be discussed via electronic
mail and shall be discussed at a meeting of the ULFO
before a vote is taken. The vote shall be an electronic mail
or paper mail ballot.
ARTICLE X ETHICS STATEMENT
Section A The members of the ULFO shall be governed by the
Statement of Professional Ethics, approved by the
American
Library Association, and printed in American
Libraries, v. 26 (July/August 1995), p. 673.